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Experimental Permits

The experimental permit (see Form 22.11.1.26) identifies:

  • the engineering and administrative controls to perform the experiment safely based on the proposal and/or permit amendments
  • a list of all approved samples/materials for each of the following areas if applicable (chemical, biological, radioactive, nanomaterial, pesticide and any non-hazardous material). All samples must be listed. Unapproved samples are not authorized to run. In the case of Permit Amendments, a column will display on the Permit Amendment form for the sample sections to indicate “bringing to CLS”. These are initially defaulted to “yes”, but from the amendment forward the permit would display the most recent approved file.
  • planned use of equipment and/or labs  research team members planning to come to CLS (if yes is selected on the proposal form as “coming to CLS”, then the members will display in alphabetical order by last name)
  • Training requirements which are applicable for all team members and/or only applicable for specific team members.

The experimental permit is issued by the Users Office for all scheduled experiments prior to the start of the run and experiment start date. The permit folder contains:

  • Experimental Permit
  • MSDS and/or exposure control sheets if applicable (identified at the safety review stage
  • Experiment Report (shifts scheduled for the experiment)
  • Copies of the Invoice if applicable

A copy of the valid permit will be posted at the appropriate beamline prior to and during the experimental run.
Prior to start of the experiment, the experimental team representative signs the permit and therefore agreeing that the permit being accurate and complete including

  • accepting responsibility for all team members and confirming they have completed the appropriate training
  • all materials/samples to be used and hazards have been identified

Once the team representative signs the permit, then CLS staff representative signs the permit to confirm all required controls, training and safeguards are in place to start the experiment.

If proposal type equals “Purchased Access” then the tables for chemical, biological, radioactive, nanomaterials and pesticide, column “Name” will not display the name of the material listed on the proposal but display “as approved, see file”. This is required to ensure confidentiality of the client’s information is protected. All other fields in the table will be displayed.